Getting video conferences started shouldn't take time out of the work day. According to the 2020 State of Remote Work report, people are using video conferencing technology 50% more than they did pre-COVID. It's more important now than ever before that organizations can implement video conferencing technology that can get calls started in seconds. 

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The Meeting Owl Pro's plug-and-play functionality makes it easy to get your video conference up and running in no time. Here are the steps to setting up your Meeting Owl Pro.


1. Determine the best location for your Owl 

Place your Meeting Owl Pro on the conference room table

In a small huddle room that fits two to four people, place the Owl in the center of the table, at least 12 inches from the TV. If you're meeting in a larger conference room (up to 15 feet by 20 feet), place the Owl in the center of the table. It should be at least three feet from the TV, but no more than eight feet from the farthest participant.

In classrooms, the Meeting Owl Pro can be placed on a desk at the front of the room. The Owl can also be mounted to a tripod and positioned in the center of the room for an equalized learning experience.

Feel free to experiment with the placement of the Owl to best suit your needs. Check out these Meeting Owl Pro use cases to see how the Meeting Owl Pro can work for you.


2. Turn the Owl over and plug in the USB cable and power adapter

Turn the Owl over and plug in the USB cable and power adapter.

Connect the Meeting Owl Pro to an in-room computer or laptop via USB and plug the Owl into power.


3. Download the Meeting Owl mobile app and register your Owl

Download the Meeting Owl mobile app and register your Owl.

Download the app and register your Meeting Owl Pro to unlock it, activate your warranty, and begin a call. Your Owl doesn't need to be connected to WiFi to work, however, there are software updates that a released periodically with enhancements and new features to help your Meeting Owl Pro run even better. Updates can be pushed manually if you choose to not connect to WiFi.


4. Load your video conferencing platform and choose the Meeting Owl for audio and video

Load your video conferencing platform and choose the Meeting Owl for audio and video.

Load your video conferencing platform and select the Meeting Owl as your video, microphone, and speaker. The Meeting Owl Pro works with video conferencing software like Zoom, GoToMeeting, Skype, Cisco WebEx, and more. Here's a full list of compatible video conferencing software options.


5. Connect or cast your computer to your TV to display the Owl's video

To see the Meeting Owl Pro’s video output on your in-room monitor or TV, you need to cast the video feed. Depending on your computer and video display setup, this can be done via HDMI cable, Chromecast, Miracast, or screen mirroring. Here are all the ways to project to your monitor or TV.


6. Start your meeting.

You're ready to get your meeting started. Return to your video conferencing software and start a session. 

Here are our tips for running a successful meeting so you can make the most of your time. Looking for more? Now that you've set up your hybrid environment, learn about how you can set up hybrid workflows and communication strategies

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