In a time when 73% of teams are using a hybrid work model, meeting planning requires more thought and effort to be inclusive for all. Taking the time to provide an agenda ahead of time and dictate where follow-up conversations will occur provides an equal opportunity for team members to participate, independent of where they are attending the meeting from.
Pre-made agendas and clear schedules help all team members to participate more fully in meetings and feel comfortable using their time to present. They speed up the time it takes to get started and the productivity of collaborative time.
While meetings are a useful way to collaborate and expedite projects, they can also slow your team down if not managed properly. In fact, poorly planned meetings can cost your company a lot of money. Want to quickly see how much? Try our simple meeting cost calculator.
Save your team time and earn back resources by planning ahead and using these simple meeting agenda templates.
These meeting agenda templates span a variety of meeting types and will help you start your meetings on time, use the time effectively, and get all team members on the same page.
Keys to hosting effective hybrid meetings:• Send a call for agenda items in advance.
Send a calendar invite. Relying on verbal confirmation may leave you showing up on the wrong day/time, even for the most organized teams.
Include a location and a video link. Always be mindful to include a video link if you'll have remote attendees. It improves the meeting experience for everyone.
Send a reminder email. Schedule an email to go out 10-15 minutes before the meeting. This will help as a final notice for everyone to bring their required materials and show up on time.
Assign a meeting facilitator. The facilitator is responsible for running through the meeting agenda, ensuring remote participants are included and tapping on others to make sure all voices are heard. Tip: Assign a remote attendee as meeting facilitator.
Elect a note taker. Having a note taker who can send meeting notes immediately after will help everyone remember what was discussed and what the next steps are to keep the group on track. For recurring meetings, rotate note takers to get different perspectives.
The performance review meeting template includes questions and prompts to run an effective and meaningful employee review at any level of the corporate ladder. This template includes space to include notes on past reviews and give feedback to your team members.
The scrum/agile meeting method includes a daily standup style meeting that asks each team member “what did you do yesterday?” “what are you working on today?” and “what are your roadblocks/obstacles?”
Download: Scrum/Agile Meeting Template
This template can be used for organizing video conferencing calls or meetings on Zoom or other platforms and includes a space for where to follow up conversations after the meeting.
Download: Zoom Meeting Template
The hybrid meeting agenda template helps hybrid meetings run more smoothly and outlines where and how each attendee will be joining, pre-meeting reading materials, and post-meeting follow-up.
Download: Hybrid Meeting Template